Space Rental Fees
General Notes
- Rates below are for space rental only; all equipment charges are in addition to space rental rates.
- Commencement and New Student Orientation events are excluded from this rate table.
- All spaces are subject to a $100 minimum fee if misused. The amount may increase with type and scope of misuse.
- Any changes, additions, or cancellations to a reservation or any associated equipment must be made a minimum of 4 business days prior to the event. You will be liable for all applicable charges within 4 business days of your event.
- A $50 non-cancellation fee is applicable for reservations with discounted rental fees if the cancellation is not received within four business days prior to the event date.
- Cancelation policy can be found here.
- Student Organizations are defined as organizations run by Georgetown students with Access to Benefits. This does not include individual students, groups without access to benefits, groups from other schools, or those whose primary affiliation with the university is staff, AAP or faculty.
- Internal Clients are defined as active staff, AAP, faculty, and any unit of the university. Payment for Internal Clients is made via university worktags.
- External Clients – Please contact us for information on rates.
- This guide is for reference only. Prices have changed as of July 2023. An estimate will be provided with each request.
Formal Spaces
| Space | Capacity | Student Organizations | Internal Clients | External Clients |
|---|---|---|---|---|
| Copley Formal Lounge | 160 Banquet 200 Lecture | $70/hour; 4-hour minimum ($280) | $70/hour; 4-hour minimum ($280) | Estimate by Request |
| Gaston Hall | 702 | $80/hour; 4-hour minimum ($300) | $80/hour; 4-hour minimum ($300) | Not Available |
| Healy Hall Corridors & Healy Foyer | Varies | No Charge | No Charge | Not Available |
| ICC Auditorium | 349 | $75/hour; 4-hour minimum ($300) | $75/hour; 4-hour minimum ($300) | Not Available |
| ICC Galleria | 200 Banquet 400 Standing | $65/hour; 4-hour minimum ($260) | $65/hour; 4-hour minimum ($260) | Not Available |
| Lohrfink Auditorium | 402 | $80/hour; 4-hour minimum ($320) | $80/hour; 4-hour minimum ($320) | Requires GEMS Approval |
Informal Spaces
| Space | Capacity | Student Organizations | Internal Clients |
|---|---|---|---|
| McShain Large | 96 Banquet 140 Lecture | No Charge | $55/hour |
| McShain Small | 24 Banquet 38 Lecture | No Charge | $45/hour |
| Reynolds 130 | 23 Lecture 12 Conference | No Charge | $35/hour |
| Reyonolds 133 | 58 Lecture 28 Conference | No Charge | $45/hour |
| Reynolds 131 | 22 Lecture 12 Conference | No Charge | $35/hour |
Outdoor Spaces
| Space | Capacity | Student Organizations | Internal Clients |
|---|---|---|---|
| Alumni Square Courtyard | Varies | No Charge | No Charge |
| Copley Lawn | Varies | No Charge | No Charge |
| Dahlgren Quadrangle | Varies | No Charge | No Charge |
| Harbin Patio | Varies | No Charge | No Charge |
| Healy Lawn | Varies | No Charge | No Charge |
| Mid Campus Terrace | Varies | No Charge | No Charge |
| Observatory Grounds | Varies | No Charge | No Charge |
| Red Square | Varies | No Charge | No Charge |
| Regents Lawn | Varies | No Charge | No Charge |
| Southwest Courtyard | Varies | No Charge | No Charge |
| White Gravenor Esplanade | Varies | No Charge | No Charge |
Equipment Pricing Estimates (Updated September 2023)
| Type | Item | Estimated Cost ($) |
|---|---|---|
| Table | Table, 6 foot round (Banquet) | $ 8.00 |
| Table Cloth | Table Cloth, 6′ round (Banquet) | $ 13.75 |
| Table | Table, 6 foot rectangular (6’x30″) | $ 6.00 |
| Table Cloth | Table Throw, 6 foot table, 90″x132″ | $ 13.50 |
| Chair | Chair, plastic folding | $ 1.10 |
| Chair | Chair, white faux wood padded folding | $ 2.90 |
| Staging | Stage | Varies About $750 |
| Other | Trash Box/ Can | $ 7.00 |
| Other | Trash Liners / Recycling Liners | $ 0.25 |
| Other | Delivery Fee (at or after 8 am) | $ 60.00 |
| Other | Additional Items by Request | Varies |
