Planner Checklist
Time
- Specified event time, if the event time is not the same as the reservation time
- Specified time of sound check, if amplified sound will be used
Equipment Requests
- Microphone
- Projector
- Chairs
- Tables and table cloths
- Tents
- Stage equipment
- Piano and piano tuning
- Grills
- Miscellaneous supplies (easels, trash boxes, water barrels, coat racks, flags, hand trucks, music stands, stanchions, etc.)
- N/A
- Provided specific set-up notes
- N/A
Space features
- Handicap lift
- Pantry use
- Podium
- Projector screen
- N/A
Personnel
- Provided list of external vendors
- Coordinated load in and load out times
- N/A
- Submitted request for officers to staff event
- N/A
Rain site
- Booked a rain site, if outdoor space
- N/A
Admission Charge
Specified:
- Cost of admission
- Purpose of admission
- N/A
Speaker
Provided:
- Name of speaker
- Speaker affiliation
- Speaker bio
- N/A
Caterer
Provided:
- Name of caterer
- Caterer liability insurance
- N/A
Alcohol
Provided:
- Alcohol distribution plan (i.e. procedure for checking ID’s)
- Licenses and certification
- N/A
Press
Provided:
- Names of media outlets invited
- N/A
Parking
- Made parking arrangements
- N/A
Confirmation
- Reviewed my confirmation