Time

  • Specified event time, if the event time is not the same as the reservation time
  • Specified time of sound check, if amplified sound will be used

Equipment Requests

  • Microphone
  • Projector
  • Chairs
  • Tables and table cloths
  • Tents
  • Stage equipment
  • Piano and piano tuning
  • Grills
  • Miscellaneous supplies (easels, trash boxes, water barrels, coat racks, flags, hand trucks, music stands, stanchions, etc.)
  • N/A
  • Provided specific set-up notes
  • N/A

Space features

  • Handicap lift
  • Pantry use
  • Podium
  • Projector screen
  • N/A

Personnel

  • Provided list of external vendors
  • Coordinated load in and load out times
  • N/A
  • Submitted request for officers to staff event
  • N/A

Rain site

  • Booked a rain site, if outdoor space
  • N/A

Admission Charge
Specified:

  • Cost of admission
  • Purpose of admission
  • N/A

Speaker
Provided:

  • Name of speaker
  • Speaker affiliation
  • Speaker bio
  • N/A

Caterer
Provided:

  • Name of caterer
  • Caterer liability insurance
  • N/A

Alcohol
Provided:

  • Alcohol distribution plan (i.e. procedure for checking ID’s)
  • Licenses and certification
  • N/A

Press
Provided:

  • Names of media outlets invited
  • N/A

Parking

  • Made parking arrangements
  • N/A

Confirmation

  • Reviewed my confirmation